The countdown has begun—just one week until your wedding celebrations at Cecil Green Park
House! We are truly honored to be part of your journey and are committed to making your
special day as seamless and memorable as possible.
Please review the important details below to ensure everything runs smoothly:
Emergency Contacts
- Day-of Student Event Ambassador: 604-868-1800
- Onsite Custodial/Proctor: 778-879-7662
- UBC Security: 604-822-2222
Weather Preparedness
As we all know, BC weather can be unpredictable. Now is the time to start considering how the
forecast may affect your floor plan. We’ve already established both Plan A and Plan B layouts
for your event.
If you have any questions or foresee potential adjustments, please let us know as soon as
possible. While we will do our best to accommodate changes, we cannot guarantee the ability
to implement major last-minute modifications.
Please note the following decision deadlines:
- 9:00 AM for daytime bookings (9:30 AM – 3:00 PM)
- 3:00 PM for evening bookings (4:00 PM – 1:00 AM)
- Full-day bookings: Please check in with us by 10:00 AM to confirm your set-up
timing, which depends on your guest’s arrival and ceremony schedule.
Our Student Event Ambassador or onsite Manager will connect with you directly if they haven’t
heard from you already. We only need to connect on this if there is a chance of rain. If you’d
prefer to designate someone else as the point of contact for this decision, let us know as soon
as possible so we can update our notes.
Please be aware: If the setup decision is delayed beyond the recommended times, we
cannot guarantee staff availability. In such cases, your team may need to handle furniture
setup.
Sage Catering
- Please coordinate with your Sage Catering representative to confirm when table linens and
tableware will be set up—especially important for full-day rentals, as the Sage team typically
arrives only a few hours before service. This will help you plan the timing for placing
centerpieces and décor.
Vendor Notes
- Party Buses: Must Park in the upper lot. The road down to the house is too narrow and
may cause issues for both your guests and our neighbours. - Photographers: Guests are not permitted on the second floor, but photographers may
use the second-floor landing and balcony for photos—it’s a stunning spot! Please ensure
photos are only taken on Cecil Green Park House grounds. The east side of Green
College is off-limits as it is a student residence. - DJ/Band: We want your celebration to be lively, but please keep amplified music
indoors after 9:00 PM. Speakers should face north (toward the water). If asked by staff
to lower the volume, please comply. - Décor & Late-Night Pickups: No vehicles with backup beeping are allowed onsite after
10:00 PM. Complimentary next-day load-out is available between 8:00–9:00 AM. If you
haven’t booked this, please contact your dedicated venue manager ASAP.
NOTE: Barriers are placed on the road leading to the house at 9:30 PM. Vendors needing
access after this time must coordinate with our onsite Custodial/Security and will only be permitted if no hydraulics or backup beeping is present.
Accessibility
- An accessible path to the lower lawn is located on the east side of the building, near the
small shed by the loading bay. - A ramp at the front entrance provides access to the main floor.
- A secondary ramp in the kitchen leads to the terrace.
- If a vehicle is needed for accessibility after 9:30 PM, please coordinate with our onsite
Custodial/Security for access. They will grant access past the barricades for accessibility pickups.
Final Notes
As you prepare to celebrate your union, know that our Cecil Green Ambassador team, Proctor,
and Sage Catering staff are here to support you every step of the way. While our Venue
Managers may not be present at every wedding, you will be in excellent hands with our onsite
team.
If you have any questions or need assistance, don’t hesitate to reach out to your venue manager.
We look forward to celebrating with you and witnessing the beginning of your beautiful journey
together.
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