• Your first payment is required upon receiving your signed
  • Ninety days prior to your event, the final payment will be Please note this does not apply to UBC sponsored events.

Damage Deposit

Within two weeks following your event, we will refund your damage deposit minus any applicable cleanup or overtime charges, damage fees, and/or AV rentals.


Five percent GST will be applied to all events.

Payment Methods

Payment for all rentals is accepted by cheque or credit card (online via Stripe). We do not accept Journal Vouchers for UBC events.


If you need to cancel your event, please provide us with written notice. Cancellation fees will apply as follows, based on the timing of written notice and the scheduled event date:

Notice given prior to Event DateFrom time of booking to 365 days prior Percentage of the Rental Fee10%
181 days to 364 days prior 25%
91 days to 180 days prior 50%
90 days prior or less 100%